UB - Privacy Policy

1. Scope

This policy applies to all users of UB 's products and services, including email, file storage, communication, and productivity tools.

2. Personal Data We Collect

• Account Information: Name, email address, password, phone number.
• Content: Emails, files, calendar entries, chat messages, documents, and other user-generated content.
• Usage Data: IP address, browser type, access times, pages visited.
• Billing Data: Payment card information, billing address (processed via third-party payment processors).

3. Legal Basis for Processing

We process your data under the following legal bases:

• Your consent
• Contractual necessity
• Legal obligations
• Legitimate interests (e.g., fraud prevention, security, service improvement)

4. How We Use Your Data

• To provide, maintain, and improve our Services
• To authenticate users and ensure account security
• To communicate about product updates or support
• To comply with legal requirements

5. Sharing Your Data

We do not sell your data. We share it only with:

• Trusted subprocessors under GDPR-compliant agreements
• Legal authorities where required by law

6. Data Retention

We retain your data while your account is active or as necessary to comply with legal obligations. You may request deletion at any time.

7. Your Rights Under UK GDPR

You have the right to:

• Access your data
• Correct inaccuracies
• Restrict or object to processing
• Lodge a complaint with the ICO (UK)

8. Security Measures

We employ encryption (in transit and at rest), two-factor authentication, and other industry-standard measures to protect your data.

9. International Data Transfers

Data may be transferred outside the UK to countries with adequate protections or via approved safeguards (e.g., Standard Contractual Clauses).

10. Contact

Data Protection Officer
UB Ltd.
[Insert Address]
London, United Kingdom
Email: [Insert DPO Contact Email]